JOB PURPOSE
The Front Office Assistant is responsible for providing secretarial, clerical and administrative support in order to ensure that municipal services are provided in an effective and efficient manner.
Position as contingent worker for 7 months.
Job Requirements
- University or similar level education at minimum
- Knowledge of Arabic is a must
- Strong verbal and written communication skills – English Language
- Proficient computer skills
- High degree of attention to detail
- Organized
- High sense of urgency
- Excellent customer service skills
- Problem-solver
Job Responsibilities
- Provide office support services in order to ensure efficiency and effectiveness within Roche
Office.
Main Activities:
- Receive, direct, relay telephone messages, and fax messages
- Directing visitors & connecting externals to the relevant person in addition to other front office related communications
- Pick up, deliver the mail, and manage the courier service
- Assist in the planning and preparation of meetings that takes place inside the office
- Maintain an adequate inventory of office supplies
- Managing the office catering service
- Respond to public inquiries
- Provide secretarial support
- Monitor all the office & break area needs & proceed with purchasing process
- Perform clerical duties in order to maintain Roche administration
Main Activities:
- Develop and maintain a current and accurate filing system
- Monitor the use of supplies and equipment
- Coordinate the repair and maintenance of office equipment
- Reporting Adverse Events to the Local Safety Unit within Roche timelines
Job Application:
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